Cloud backup services are numerous out there and every business needs it, be it a small scale business or a large firm. But there are things you should consider before choosing any of these solutions. In this article, I will be showing you what you should look out for when choosing a cloud backup service for business.
In our today’s world, we are greatly reliant on storing, sharing, and using information. With so many organizations dependent on keeping everyone involved updated,, storing information on a single PC or two can be become unreliable or inefficient.
Businesses can reduce some of their pains from data loads by using cloud backup services to keep their files secure and available to all members of their teams. A good cloud backup solution will work silently In the background, and you might not even notice it is there until disaster strikes.
Below are some helpful tips and what you should consider when looking for cloud backup services for your business.
Cloud Backup vs Cloud Storage
When you are looking for the best cloud backup services for business, it is important you know the difference between cloud backup and cloud storage services. Some people search for one when they actually need the other.
Cloud storage: this provides selective online file storage services. For instance, a cloud storage provider like Dropbox, only allows you to store a part of your data and share it for collaboration. It is the better option for real-time remote work and file management.
Cloud backup services: on the other hand, this provides long-term data recovery for most or all files on your devices connected to the cloud. By using a cloud-based backup service, you can store any new files automatically on their servers and you can have access to them when your local copies are missing.
Below are some important questions that might be running through your mind if you need cloud backup services.
- What happens if a workstation or server drive dies?
- How long does the company need to hold on to files?
- Where do we archive old projects, virtual machines, or data?
Some cloud storage services use cloud backup as a secondary or background option. They use separate servers for storage and backup, which gives clients access to both services depending on their needs. However, cloud backup solutions often provide more comprehensive saving options by sacrificing the ability to edit or access them one at a time.
What to Consider When Choosing Cloud Backup Services for Business
If you need cloud backup services for business or personal use, there are some important factors you need to consider. Let me reveal them to you.
Scalability and Data Usage
Unlike cloud storage options, most cloud backup solutions offer companies unlimited or nearly unlimited storage size plans. This gives them the enablement to create a customized solution that can handle enough data load at the expense of user access and recovery speed. Some providers charge more depending on how many hard drives you are trying to back up from each device or whether you are also backing external drives.
Also, if you have been using cloud storage to handle most of your workload, you will need to ask your provider how those two services can intermingle. Since most cloud storage providers offer separate backups for the files they manage, you will need to figure out which one takes priority for the online collaboration of files.
Industry Standard Compliance
The industry your business is under might have specific regulations to handle data storage, which then makes cloud backups a hassle to integrate. Some backup-as-a-service companies have built niche solutions to handle documents in compliance with these regulations. If your job has more stringent data security requirements, look for providers that work specifically within the industry rather than broad or one-size-fits-most offers.
One of the most common factors you need to look out for when choosing cloud storage, security, and backup providers is server and system uptime. Most top cloud backup services guarantee at least 99% server uptime, with the option of adding more nines after the decimal period. The “significance of nines” might seem inconsequential until you work out the math. A system uptime of 99.9% means roughly 10 minutes each week when you won’t have access to your backup files. That is typically not how system downtimes work, but it is a good approximation of possible events nonetheless.
In general, cloud-based backup services will never guarantee 100% system uptime since such a promise is most likely empty and unbacked. However, the more nines they have, the pricier and less accessible the service will be.
Dispersion is a sub-aspect of reliability. A dispersed cloud backup provider keeps several server centers across the country or countries where they operate. The dispersal allows them to keep more than one copy of a backup at all times, ensuring better accessibility and system uptime in disaster scenarios.
Most cloud backup services focus on where and how security files are stored. However, you will also need to find out how quickly you can access these files from the providers if things go wrong.
Accessibility will depend on how and where the files are stored. Using offshore cloud backup options might be less expensive, but the increased distance can severely impact upload and download times even when considering modern network speeds. Additionally, local cloud backup companies are more likely to know industry standards around your area and specifically cater to your needs, providing a streamlined service.
Not all cloud backup services save the data in the same way. File compression, storage, and transmission can significantly impact processing and loading speeds. Also, when you need to retrieve the files in a crisis, this data might come in a stream that needs to be crawled through to become legible, which can take more time.
Last but not least on the accessibility front is the web client system requirement.
Think about how your employees access or use work files and what platforms they need for their work. A cloud-based backup provider might create clients for Windows, Linux, and macOS, or a web client supporting Android and iOS systems. Not all of them will work seamlessly, and sometimes you might need to cut your losses and stick to a single platform to ensure reliability and intuitiveness.
If you are storing your files elsewhere, it is normal to worry about their security. The most popular cloud backup services use top encryption methods to secure connection to the server and keep the files under lock and key. These are usually the AES encryption for storage and TLS for transmission. If you need a customized solution with more data safety, look for a provider with advanced security options packaged in their service.
A fully customized cloud backup solution might be more expensive than a basic option, but it can pay off in the long run. If you are looking for cloud backup services for business, you should carry out research on the possible options and then select the provider that meets your needs.